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Procurement and Operations Specialist

Procurement and Operations Specialist

MSHYaounde, Cameroon
Il y a 13 jours
Description de poste

Management Sciences for Health (MSH) is seeking a Procurement and Operations Specialist for supply chain programming in Cameroon to be funded through the Global Reaching Impact, Saturation and Epidemic Control (RISE) Project. The program will cover the following technical areas : Strategy and Planning, Forecasting and Supply Planning, Delivery and Distribution, Logistics Management Information Systems, and M&E.

Management Sciences for Health (MSH) is a global health nonprofit that makes foundational changes to health systems to protect people from diseases and improve their health. MSH collaborates with local partners, from the Ministry to the community, to strengthen and complement existing health systems. Since 1971, MSH has worked in more than 150 countries to help ensure sustainable, resilient, and equitable access to quality health care around the globe.

The Procurement and Operations Specialist will support with procurement of goods and services, planning and logistics for workshops, coordination with government and non-governmental local partners, deliverable tracking, report writing, meeting and file management and other administrative support required by the Project Director, Finance Manager, or other MSH staff as needed.

SPECIFIC RESPONSIBILITIES

Operations (25%)

  • Develop and execute responsive and appropriate operations management systems (for office management, local procurement, local travel and logistics, consultant administration, etc.) in line with local laws and regulations, MSH policies and standard operating procedures, and donor requirements.
  • Lead and manage the operations functions by aligning staffing and systems with country projects and available resources to provide timely, cost-effective, and high-quality support and administrative services to all MSH country-based projects and activities.
  • Ensure that all MSH in-country projects receive equitable, effective, timely, cost-effective, and high‐quality procurement, operations and administrative support, in full compliance with local laws and available resources, and in an environment with adequate internal controls, adherence to contract / award regulations, MSH policies and standard operating procedures.
  • Participate in routine management team meetings and attend other meetings which are relevant to the operations activities.
  • Coordinate execution of internal / external operations, financial or program reviews, or audits, and ensure timely follow-up to review or audit conclusions and recommendations that are relevant to operations.

Coordinate and collaborate with the MSH global staff to achieve resolution of pending operations issues, questions, and operations support requests. Communicate with other MSH US-based parties (Groups, projects, corporate offices), as needed to ensure proper consultation and notification of important information and issues.

Procurement (25%)

  • Oversee purchasing of all supplies and services, including sourcing quotations using the Request for Quotation Form; preparing vendor canvass or selection sheets; preparing local purchase orders; and verifying deliveries, quality of goods, and invoices.
  • Consolidate and manage the country procurement plan and ensure implementation.
  • Maintain an up-to-date procurement tracker for all goods and services to be procured.
  • Conduct reviews of procurement files for all purchase documents for easy reference, including copies of purchase requests, quotations, purchase orders, delivery notes, and invoices.
  • Identify vendors for goods and services for MSH use (including office equipment, IT services, communications, courier, transport, guard services, hotel providers, etc) and update the vendor list for purchase of supplies and services. Manage all vendor relationships.
  • Ensure that the procurement process, payments, and documentation are complete in a timely manner and that deliverables are accepted by the project
  • Issue agreements and negotiate rates for local services, per authorized delegation and according to established policy.
  • Manage the vendor prequalification process to establish long-term agreements with prequalified vendors and hotels for recurring services
  • Maintain an up-to -date electronic filing of all procurement files in SharePoint.

    • Internal Controls and Compliance Management (20%)

  • Ensure that strong internal control systems are in place and that the MSH Code of Conduct and MSH’s Zero Tolerance practice are well understood by all staff in the country.
  • Ensure appropriate segregation of duty in all procurement and payment activities within all MSH offices in the country.
  • Oversee property and asset management, including maintaining inventories and asset registers.
  • Oversee obtainment of local insurance as required, inspection, registration, and operations for all MSH vehicles in the country, if necessary.
  • Ensure that systems are in place in the country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract / award and donor requirements and comply with MSH policies and standard operating procedures. Systems are in place to : Ensure that appropriate staff members are aware of and understand laws, contract / award and donor requirements, and MSH policies and procedures; and monitor compliance

    • Facility Management (10%)

  • If applicable, manage MSH office space and / or facilities to ensure a safe, efficient, and appropriate working environment for all staff.
  • Manage general office services including guards, cleaning services, etc. as applicable.
  • Manage information services.
  • Oversee property and asset management.

    • Logistics Management (10%)

  • Coordinate and oversee travel arrangements and logistics for all MSH in-country travel.
  • Manage and monitor lodging, transportation, and associated arrangements, including those related to participant training, study tours, in-country events, and workshops.
  • Coordinate with transport service providers and vendors to ensure seamless logistical support for project activities as per MSH policies.
  • Ensure compliance with local perdiem policies, rates and standards.
  • Act as a focal point for communications between requesters, suppliers and other stakeholders regarding logistics related matters and activities.

    • QUALIFICATIONS

    Education

  • Bachelor's degree in business administration, Financial Management, Accounting, or other relevant discipline or equivalent experience.
  • Advanced degree preferred

    • Experience

  • Required : Bachelor's and 4-6 years of experience, or Master's and 2-4 years of experience in operations and procurement.

    • Knowledge and Skills

  • Capacity to deal with multi-tasks and be able to adhere to tight deadlines in a busy environment, and excellent time management skills and respond to changing priorities
  • Experience with active use of ERP systems for procurement management.
  • Excellent oral and written communication skills and fluency in English and French with the ability to operate in a culturally diverse organization
  • Knowledge of global sourcing and procurement strategies, tactics, processes, procedures, and systems.
  • Experience in development of policies and procedures
  • In-depth knowledge of federal procurement regulations and USAID regulations
  • Proficiency with Procurement Systems and Sourcing tools.
  • Negotiation skills
  • Capacity building / facilitation skills
  • Fluency in French required; fluency in English preferred.

    • MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.

    EEO is the Law - English

    EEO is the Law - Spanish

    Pay Transparency Nondiscrimination Poster

    Know Your Rights - Workplace Discrimination is Illegal

    Family and Medical Leave Act (FMLA)

    Employee Polygraph Protection Act

    MSH EEO-AA Policy

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