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Finance Manager

MSHYaounde, Cameroon

13 days ago

Job description

Management Sciences for Health (MSH) is seeking a Finance Manager for supply chain programming in Cameroon to be funded through the global Reaching Impact, Saturation and Epidemic Control (RISE) Project. The program will cover the following technical areas : Strategy and Planning, Forecasting and Supply Planning, Delivery and Distribution, Logistics Management Information Systems, and M&E.

Management Sciences for Health (MSH) is a global health nonprofit that makes foundational changes to health systems to protect people from diseases and improve their health. MSH collaborates with local partners, from the Ministry to the community, to strengthen and complement existing health systems. Since 1971, MSH has worked in more than 150 countries to help ensure sustainable, resilient, and equitable access to quality health care around the globe.

The Finance Manager will be responsible for assisting the Project Director with safeguarding the assets (financial and physical) of MSH and ultimately the U.S. Government or other donors against fraud, loss, or misuse. The person has the primary responsibility to ensure that project operations and payments are efficient and effective, comply with MSH standards, donor and local country regulations, and support the attainment of project results and client expectations. The Finance Manager is part of the project leadership team and will oversee the financial and operations management for the project. This includes oversight of finance and accounting, logistics, procurement, and supply chain activities to guarantee timely and cost-effective delivery of goods and services. The Finance and Operations Manager will liaise with local partners, donors, and MSH’s headquarters regarding any aspects of program implementation, contractual, risk management, cost share, governance, and all other matters related to finance and operations. The person will become aware of, and adhere to, MSH’s procurement integrity standards in all activities.

SPECIFIC RESPONSIBILITIES

Financial Management (50%)

Preparation of internal and external financial reports including month and year-end reports, donor financial reports / validation of draft reports if the submission of donor reports is centralized at HQ, and local statutorily required financial statements.
Perform robust spot checks and regular reviews of the financial accounts and supporting documents. Prepare Monthly Financial Reports and ensure all balance sheet accounts are reconciled accurately each month.
Serves as a project office lead with MSH headquarters for preparation of budgets and budget amendments to be submitted to USAID.
Coordinate monthly requests of funds, based on budget and cash flow projections, to ensure the program has all the necessary funds for the operations.
Lead the program's annual budget development & revision process including working closely with technical and operations teams to develop an annual work plan, life-of-project budget, and an activity plan budget, ensuring that all necessary costs are included accurately and completely and that these costs are reasonable and allowable
Monitor expenses regularly and establish controls to ensure that project expenses adhere to MSH and donor policies and procedures.
Ensure the integrity of MSH’s financial management systems (QuickBooks, CostPoint). Ensure robust and clearly defined controls and expectations in the correct application of the financial management systems.
Provide senior-level strategic support and guidance to the project team in all areas related to project financial management.
Maintain systems for program budget monitoring and tracking that include financial and contractual data. Monitor project timelines, budgets, and resource allocation to achieve successful outcomes.
Provide routine pipeline analyses, and any ad hoc reports requested by the donor.
Perform routine financial analysis on program expenditures, documenting and monitoring overall performance, analyzing trends, and identifying gaps to ensure efficient and sound project management.
Ensure that payments are processed accurately, timely, and safely (to minimize MSH’s risk exposure).
Ensure that treasury practices in country minimize MSH’s cash exposure.
Ensure that entries are entered into financial system accurately and timely.
Implement standard procedures and forms that promote and / or ensure program compliance with the project contract terms and conditions in coordination with HQ, and ensure program spending provides the best value.
Drive initiatives to improve workflow and streamline the internal control processes to enhance efficiency and productivity

Operations and Administration (30%)

Manage day-to-day operations to ensure efficiency and effectiveness in the delivery of project deliverables.

Oversee property and asset management, including acquiring insurance, and maintaining inventories and asset registers.

Ensure that adequate systems are in place for tracking, monitoring, and inventory analysis of all stock, employing the use of monitoring tools, spreadsheets, and databases.

Evaluate and enhance supply chain processes to minimize costs and improve efficiency.

Ensure that common office operational expenses are allocated appropriately to the projects supported by the country.

Oversee the management of MSH offices and facilities, including lease negotiations and property insurance, where required.

Coordinate with MSH Procurement Unit for issuance of service level agreements to the vendors or other service providers as needed, and ensure that terms and conditions for the agreements are adhered to.

Review purchase orders and confer with team leadership for approval, prior to issuance of the purchase orders for program procurement of commercial goods and services within agreed upon thresholds, if delegated and as necessary.

Ensure that strong internal control systems are in place and that the MSH Code of Conduct and MSH’s Zero Tolerance practice are well understood by all staff in the country.

Monitor third-party logistics providers / suppliers’ performance with respect to the quality and timely delivery of goods and services.

Ensure that systems are in place in the country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract / award and donor requirements, and comply with MSH policies and standard operating procedures.

Supports the Project Director in the management of the project, aligning staff, systems, and other resources with the annual work plan and budget to provide timely, cost effective, responsive, and high-quality operations and administrative support within local laws and available resources.

Ensure timely submission of administrative and financial reports to the Project Director, MSH, and donor as required.

Provides administrative supervision to the project specific support staff and is accountable for their performance management (including regular results, check-ins, formal appraisals, supportive supervision, rewards, training, coaching and carrier development support).

Compliance and Risk Management (20%)

In liaison with the project leadership team, coordinates, execution of internal / external financial, operations, and program reviews or audits, and ensure timely follow up to review or audit conclusions and recommendations.

Participate in project risk register development and implementation and take proactive steps to mitigate risks within operational functions.

Conduct regular and thorough operational risk assessments, and monitor success of risk mitigation and risk control activities.

Coordinate the execution of internal and external financial reviews or audits, and ensure timely follow-up to review or audit conclusions and recommendations in close collaboration with the project team.

Ensure appropriate segregation of duty in all procurement and payment activities from initiation to final payment and documentation.

QUALIFICATIONS

REQUIRED MINIMUM EDUCATION :

Master’s degree in accounting, finance, or related field

PREFERRED : Professional accounting certification (e.g. ACCA, ICAN, CPA)

REQUIRED MINIMUM EXPERIENCE :

A minimum of 7+ years’ experience in a similar position

KNOWLEDGE, SKILLS and COMPETENCIES :

2 years of supervisory experience.

Knowledge and experience of handling U.S. government funded projects including knowledge of donor rules and regulations.

Understanding of key aspects of accounting.

Ability to use basic accounting software (e.g. QuickBooks).

Written and verbal proficiency in French and English including business terminology.

Demonstrated proficiency in Microsoft Office programs, especially Excel spreadsheets

Strong written and oral presentation skills in English and French

A creative and proactive approach to all areas of work with a ‘can do’ attitude, in line with MSH’s values

Strong team working orientation with a flexible and adaptable approach to work demands across the whole organization.

Commitment to accuracy and attention to detail

Collaboration Skills

Demonstrate good judgment and sound financial "common sense"

Ability to create and monitor budgets. Understanding of Cash Control, Asset Management, and Bank Reconciliations.

Understanding of principles of adequate documentation and of audit, and performance necessary to ensure audit compliance.

Good ethical conduct.

Ability to manage teams

Monitoring / assessing performance to make improvements or take corrective action.

Constructive and productive team player with good communication and interpersonal skills

Commitment to accuracy and attention to detail

MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.

EEO is the Law - English

EEO is the Law - Spanish

Pay Transparency Nondiscrimination Poster

Know Your Rights - Workplace Discrimination is Illegal

Family and Medical Leave Act (FMLA)

Employee Polygraph Protection Act

MSH EEO-AA Policy

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