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Officer, Logistics
Officer, LogisticsInternational Medical Corps • Cameroon CM
Officer, Logistics

Officer, Logistics

International Medical Corps • Cameroon CM
Il y a 21 heures
Description de poste

JOB SUMMARY :

The Officer, Logistics delivers Logistics services and support in accordance with International Medical Corps policies and procedures, donor and host country regulations. The Logistics Officer supports logistics activities at office level, including building maintenance and related procurements, managing office stocks, fleet management and where required Assets and IT support.

S / he supports smooth implementation of logistic procedures and provides support to other support and program functions.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

MAIN TASKS AND RESPONSIBILITIES

Office management

  • Focal Point for all the daily office logistics activities and follow up
  • Support initiation of PR and offer collection for procurements related to office operation (maintenance, fuel supply, cleaning, office supplies, etc.). Ensuring that all contracts / orders are adequately tracked and timely renewed when required with the procurement department.
  • Responsible for office supplies stocks and reports
  • Liaise with facility owner for any maintenance and space improvement.
  • Ensure office is appropriately maintained.
  • Ensure office has required safety equipment, in close collaboration with the safety and security manager.

Fleet Management :

  • Assists in compiling \schedules provided by all departments on weekly basis
  • Plan weekly movements accordingly and assign planning to drivers accordingly.
  • Manages closely daily trips and ensure timely refuelling of vehicles and generators.
  • Support drivers’ orientation, safety and security briefing

    • Information and Technologies

  • Provides support to IT department as required, in :
  • Setting up account for new users
  • Basic troubleshooting
  • Connecting devices

    • Logistics reports

  • Assist in preparing logistics reports as tasked by manager

    • Asset Management

    Logistics Officer might be required to act as Asset Focal Point with below responsibilities

  • Implement IMC Asset Management policies and procedures.
  • Responsible for the management of the assets in the respective field site based on the IMC Asset Management procedures.
  • Responsible for ensuring that every Asset and Attractive Item is logged, issued with unique IMC asset ID, assigned to Custodian and tracked in line with Assets Management procedures.
  • Documents all assets related transactions or status change.
  • Provide support to management in asset related duties.
  • Support management in the monthly reconciliation, based on information generated through automated Cognos Reports that all purchased Assets have been logged into the Asset List and financial information is accurately recorded per corresponding voucher backup documents.
  • Ensure that all Assets / Attractive Items under their responsibility are assigned to Custodian which is an active employee.
  • Responsible for documented handover to / from Custodian, in coordination with relevant departments (i.e. HR for newly hired staff / termination).
  • Provide input in the accuracy of Asset List information, status and Custodian on a regular basis.
  • Report to management team any items identified as missing / lost, for investigation (when reasons are not known).
  • Initiate request for asset maintenance where required.
  • Initiate request for appraisal and disposal of unusable items whenever reported.
  • Initiate appraisal of item requiring repair, and follow up until item is fixed.
  • Ensure item disposals are approved and documented, documentation shared with management for onwards communication to the Logistics Desk.
  • Support management to organize spot checks and full inventory.
  • Review list of items for insurance claim prior to claim submission and ensure claims have all required backup documentation.
  • Act on behalf of Asset department when tasked.
  • Performs other activities related to asset management as indicated.

    • Fraud prevention

  • Committed to fraud prevention, detection, reporting and fraud risk reduction as per IMC policies and procedures, donor rules and local laws and regulations.
  • Maintains accurate filing systems, with documented and auditable records of procurement transactions and reports / tracker.

    • Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

    Job Requirements

    MINIMUM QUALIFICATIONS

  • Typically, a Bachelor’s degree in Logistics, Supply Chain, transport management. Equivalent combination of relevant education and experience may be substituted as appropriate.
  • Typically, 3+ years of experience in Logistics
  • Good interpersonal and team skills
  • Commitment to and understanding of IMC’s aims, values and principles
  • Knowledge of MS Office including MS Word, Excel, PowerPoint, and Outlook
  • Ability to integrate and work well within multi-ethnic and multicultural team.
  • Ability to work in harsh conditions, often in remote areas,

    • Desirable

  • Fluency in written and spoken English
  • Relevant qualifications or training courses.

    • Additional Technical or Language Requirements / Exigences techniques ou linguistiques supplémentaires None

    Code of Conduct / Code de conduite

    As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns. Dans le cadre de ce poste, une personne doit promouvoir et encourager une culture de la conformité et de l'éthique dans l'ensemble de l'organisation et maintenir une compréhension claire des normes de conformité et d'éthique d'International Medical Corps et des donateurs et les respecter. Le personnel est également chargé de prévenir les violations de notre code de conduite et d'éthique, qui peuvent impliquer des conflits d'intérêts, de la fraude, de la corruption ou du harcèlement. Si vous constatez, entendez parler ou êtes mis(e) au courant de toute violation du code de conduite et d'éthique ou de la politique de sauvegarde, vous avez l'obligation de le signaler. S'il s'agit d'un poste de supervision qui implique de donner l'exemple d'un comportement éthique par sa propre conduite et la supervision du travail des autres ; de s'assurer que les personnes sous votre responsabilité ont suffisamment de connaissances et de ressources pour suivre les normes décrites dans le code de conduite et d'éthique ; de contrôler le respect des normes par les personnes que vous supervisez ; d’appliquer le code de conduite et d'éthique et les politiques d'International Medical Corps, y compris la politique de sauvegarde et la politique de protection contre le harcèlement, l'intimidation et l'inconduite sexuelle sur le lieu de travail, de manière cohérente et équitable ; de soutenir les employés qui, de bonne foi, soulèvent des questions ou des inquiétudes.

    Safeguarding / Sauvegarde

    It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners : sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Il est de la responsabilité et de l'obligation de tout le personnel de sauvegarder et protéger les populations auprès desquelles il intervient, y compris les adultes qui peuvent être particulièrement vulnérables et les enfants. Cela inclut, de la part de notre personnel ou de nos partenaires, la protection contre les comportements suivants : exploitation et abus sexuels ; exploitation, négligence ou abus d'enfants, d'adultes à risque ou de personnes LGBTI ; et toute forme de traite des êtres humains.

    Equal Opportunities / Égalité des chances

    International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran. International Medical Corps est fière d'offrir à tous ses employés et candidats qualifiés l'égalité des chances en matière d'emploi, sans distinction de race, de couleur, de religion, de sexe, d'orientation sexuelle, d'origine nationale ou ethnique, d'âge, de handicap ou de statut d'ancien combattant. Share this job as a link in your status update to LinkedIn.

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